Useful Links for Administrative Professionals

Over the last couple of years, I have bookmarked a large number of articles and websites relating to the Administrative Profession. I am always looking for ways to strengthen my skills and find inspiration in my work. I want to share these links with my fellow Administrative Assistants, Executive Assistants, Office Managers, and other Administrative Professionals out there.

By no means is this a comprehensive list of every article for admins. However, these are topics and skills that I have had to refer to in my experience.

I categorized them by topic in alphabetical order:

Best Practices

https://ultimateestateplanner.com/2014/06/01/top-35-commonly-overlooked-best-practices-assistants-are-not-doing/ – I love how this article is actually the first one on the list. This article is full of small but meaningful tips that can elevate your success as an Administrative Professional.

Correspondence and Writing

https://accountlearning.com/understanding-drafting-of-correspondence-stages-principles

https://www.gcsu.edu/writingcenter/punctuation-rules

Calendar Management

https://www.linkedin.com/pulse/12-tips-manage-your-executives-calendar-like-rock-star-tiffany-maughn/ 

Email Management:

http://www.assistantedge.com/?open-article-id=8058015&article-title=standard-replies-to-frequent-email-requests&blog-domain=practicallyperfectpa.com%20&blog-title=practically-perfect-pa

Excel

https://www.practicallyperfectpa.com/2015/40-excel-hacks-assistants/12/15

Fax (Yes…it is 2019 and I still use a fax machine at work.)

https://www.practicallyperfectpa.com/2019/how-to-send-a-fax-in-2019/01/04?mc_cid=7eb3d161ba&mc_eid=b78eb62ea5

Filing

https://www.allthingsadmin.com/administrative-professionals/all-things-admin-newsletter/the-admins-guide-to-organizing-digital-files/

https://www.allthingsadmin.com/administrative-professionals/use-symbols-to-prioritize-digital-files/

Google

http://www.practicallyperfectpa.com/2018/20-google-search-hacks-for-personal-assistants/09/14?mc_cid=24bde304d6&mc_eid=b78eb62ea5

Managing Your Boss

https://www.practicallyperfectpa.com/2019/dont-want-to-annoy-your-exec-ask-these-questions/01/31?mc_cid=aa069d6591&mc_eid=b78eb62ea5

Mail Merge

https://www.wikihow.com/Mail-Merge-in-Microsoft-Word

https://support.office.com/en-us/article/print-mailing-labels-276a2cd1-74d2-43d0-ab5a-b90460358ad5?ui=en-US&rs=en-US&ad=US

https://support.office.com/en-us/article/mail-merge-using-an-excel-spreadsheet-858c7d7f-5cc0-4ba1-9a7b-0a948fa3d7d3

Meetings;

https://officeninjas.com/scheduling-board-meetings-with-multiple-board-members-at-once/

http://bhavanakumar.com/post/25863653311/how-to-organize-a-board-meeting

https://www.allthingsadmin.com/sponsored/two-part-system-successful-event-meeting-planning/

http://timezoneninja.com/ – For anyone that needs to book meetings for people in multiple time zones.

http://www.practicallyperfectpa.com/2018/five-tips-for-keeping-a-meeting-on-track/10/09?mc_cid=eece917c2f&mc_eid=b78eb62ea5

https://www.ezcater.com/ – I have onsite catering at my work so I have not used this service, but I would look into this if I did not have onsite catering available.

Meeting Minutes:

http://administrativearts.com/2009/09/14/10-tips-for-effective-meeting-minutes/

Outlook

http://www.practicallyperfectpa.com/2016/40-outlook-hacks-assistants/03/21

Parties – This may seem like a silly category, but there are many admins who end up planning parties for their office. 

https://www.snacknation.com/blog/office-birthday-ideas/

https://en.wikipedia.org/wiki/Conversation_games

https://www.lovepanky.com/my-life/work-and-office/conversation-games

https://www.tinypulse.com/blog/sk-fun-ways-to-celebrate-an-employees-birthday?hs_amp=true

https://officeninjas.com/office-birthday-parties/

https://www.allthingsadmin.com/event-planning/holiday-celebrations-workplace/?inf_contact_key=c5b7d1c814c48bc4994bdfd8ff417e9da47e1f02092b9ce79175ef33c54c4e8e

https://blog.managedbyq.com/fun-office-activities

Screen Capture 

https://screencast-o-matic.com/

Skills Inventory – These articles provide numerous examples of different skills and competencies for admins. Whether you are preparing for a performance review or looking for new skills to learn, these articles can provide some inspiration. 

https://www.thebalance.com/executive-assistant-skills-2062393

https://www.managedhealthcareexecutive.com/managed-healthcare-executive/news/fourteen-skills-every-executive-assistant-should-have?page=full

https://www.asaporg.com/articles/professional-development/5-characteristics-of-exceptional-executive-assistants

https://www.theeffectiveadmin.com/software-skills-software-apps-used-by-administrative-assistants-executive-assistants/

https://www.snacknation.com/blog/executive-assistant-skills/

https://www.practicallyperfectpa.com/2019/the-ea-competencies-you-will-need-in-2019/01/03?mc_cid=76e172b07f&mc_eid=b78eb62ea5

Supplies:

https://www.quill.com/blog/office-tips/office-supplies-checklist-for-new-small-businesses.html

https://www.theorderexpert.com/the-ultimate-office-supply-checklist/

http://checklistmaker.com/office/supplycab.html

https://www.staples.com/sbd/content/checklist/o-r/officesupplies.html

http://www.deskdemon.com/dnet/blog.php?user=alport&blogentry_id=169

Travel Management:

https://www.linkedin.com/pulse/14-boxes-tick-before-making-travel-arrangements-wertheimer/

https://traveltips.usatoday.com/travel-arrangements-13279.html

http://executivesecretary.com/an-admins-guide-to-travel-planning/

https://traveltips.usatoday.com/exchange-currency-us-11192.html

https://traveltips.usatoday.com/cheapest-way-buy-euros-63017.html

https://officedynamics.com/emotional-intelligence-meets-travel-planning/?inf_contact_key=97428ad0e9285445604e8f1d54676b6573b6ec1cf7960470c37d2b951fb375e5

https://thriftynomads.com/booking-cheapest-flight-possible-anywhere/

https://www.businessinsider.com/tricks-for-getting-the-best-deal-on-a-hotel-room-2016-3#follow-the-rule-of-opposites-16

https://www.practicallyperfectpa.com/2019/managing-a-travel-crisis/01/22?mc_cid=25fd83678d&mc_eid=b78eb62ea5

https://www.coastalliving.com/syndication/cheapair-airfare-study-best-time-to-book-flights-2018

Attitude/Interpersonal Skills – This is a dense category because even though there are many hard skills in the Admin profession, it is the soft skills that influence the admin’s work on a regular basis.

https://blog.managedbyq.com/advice-for-new-office-managers

https://officedynamics.com/how-to-be-effective-in-the-office/?inf_contact_key=580efc691f4f1926f5aa18973be399e19d8af1430765244f639bb8f68cfe7c0e

https://eatyourcareer.com/2012/12/how-to-deal-with-an-overwhelming-workload/

https://eatyourcareer.com/2013/08/are-you-too-nice-at-work/

https://www.linkedin.com/pulse/dont-run-up-sand-dunes-know-when-move-dave-ulrich/

https://goburrows.com/10-driving-forces-behind-burnout/?ck_subscriber_id=268414557

https://officedynamics.com/change-in-the-workplace/?inf_contact_key=9617e4c4e769257f3986f1356a83a5a6a1c415ba25fabf683a03579e656c38d9

http://www.practicallyperfectpa.com/2018/productivity-tools-and-tips-for-assistants/08/29?utm_source=Practically+Perfect+PA+Subscribers&utm_campaign=7242549e6e-AUTOMATION_Welcome_to_the_Virtual_Summit_October_2&utm_medium=email&utm_term=0_495ac1676d-7242549e6e-117736937&mc_cid=7242549e6e&mc_eid=b78eb62ea5

https://www.asaporg.com/articles/skills/interviewing-tips-for-admins

Blogs for Administrative Professionals – Is there a topic that I did not list above? I am sure one of these blogs can provide you with great information. 

http://agreatdayswork.com/

https://www.allthingsadmin.com/

https://www.assistantedge.com/

https://theassistantfiles.com/

https://eatyourcareer.com/

http://musingsofahighlevelexecutiveassistant.blogspot.com/

https://officedynamics.com/

https://www.practicallyperfectpa.com/

If you have any articles that you want to share, put them in the comments below. Let’s turn this web page into a one stop shop of amazing resources for admins.

Peter and the Starcatcher – Curtis Theatre

I remember when I saw Peter and the Starcatcher appear on the 2012 Tony Awards and I thought to myself “I need to be in that show one day.”

Dreams do come true! I will be playing Captain Robert Falcon Scott in Peter and the Starcatcher at the Curtis Theatre in Brea, CA. I am so excited to return to the Curtis Theatre after performing in Tales from the Canyon: The Olinda Story and Sister Act last year in their 2017-2018 season.

Tickets are already on sale. Here are the show dates:

Check out the cast, crew, and creative staff in the advertisement below. We cannot wait to share this story with you!

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Cyrano – Alchemy Theatre Company

I will be playing Ragueneau in a new adaptation of Cyrano de Bergerac with Alchemy Theatre Company. We will be performing at STAGEStheatre in Fullerton, CA from September 7th-September 22nd.

Here is the show schedule:

Friday September 7th – 8PM

Saturday September 8th – 5PM

Sunday September 9th – 2PM

Thursday September 13th – 8PM

Saturday September 15th – 8PM

Sunday September 16th – 5PM

Friday September 21st – 8PM

Saturday September 22nd – 5PM

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Disney’s Tarzan – Musical Theatre Orange County

This summer, I will be playing the role of Professor Porter in Musical Theatre Orange County’s production of Disney’s Tarzan!

The last time I did a show with Musical Theatre Orange County (MTOC for short) was three years ago. I played several roles in their production of Disney’s Mary Poppins. It was one of the most memorable theatre experiences in my life.

What I love about MTOC is that their productions are at a professional level, but the atmosphere is very community oriented. In Mary Poppins I developed a very close bond to my cast members. Even though three years have passed, many of my friends from Mary Poppins are back in Tarzan. I feel lucky to have this touchstone of love and community.

MTOC is releasing a series of behind the scenes videos for Tarzan. I will be linking the videos below. These videos showcase the values that make Musical Theatre Orange County a wonderful organization to work with.

Also below is the flyer with all of the show dates, show times, and ticket prices. You can go to mtoc.org to purchase your tickets. Historically, all of the shows sell out by opening weekend. MTOC has developed a loyal following of not only family and friends, but many seasoned “theatre goers”.

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I cannot wait for you to join us in what will be a thrilling and heart-felt adventure. Feel free to send me a message on my contact page if you have any questions.

With love,

Terry

An Actor’s Take: ‘Sister Act’ Rehearsal Journal — Curtis Theatre Blog

One of the cast members of Sister Act took some time to share their rehearsal journal (and some backstage secrets) with us. Meet your backstage guide, Terry Dopson Terry is a Brea resident and he has been having a blast in his first Southgate Production. However, Terry is no stranger to the Curtis Theatre as […]

via An Actor’s Take: ‘Sister Act’ Rehearsal Journal — Curtis Theatre Blog

Meet the Cast of Sister Act — Curtis Theatre Blog

The cast of Sister Act: the Musical features actors from all over Orange and Los Angeles County and they’ve been making us laugh non-stop the past month of rehearsals. Based on the 1992 hit film, this high-energy musical comedy features music by Tony- and eight-time Oscar winner Alan Menken. It’s inspiring, upbeat, and hilarious! A quick synopsis […]

via Meet the Cast of Sister Act — Curtis Theatre Blog

Meet the Cast of The Olinda Story

Curtis Theatre Blog

The cast of William Mittler’s Tales from the Canyon: The Olinda Story features a diverse blend of Curtis Theatre veteran actors and those who are stepping on our stage for the very first time. Mittler’s play, first commissioned by the California Council for the Humanities, shares the intricacies of life in Brea as told by some of its earliest residents. Just like this story allows us to get to know the characters of Brea, we invite you in to learn more about the actors in this historic piece —

Allison Aoun

Allison Aoun | Mary

Allison Aoun (Mary) is an OCSA alum, recent USC graduate and finalist in LA’s Next Great Stage Star 2017. Regional credits: The Christians- Mark Taper Forum at CTG; Two Gentleman of Verona (Lucetta)- Looseleaf Theatre Co.; A Little Night Music; A Connecticut Yankee (Evelyn) and Wonderful Town- Berkshire Theatre Group. Other favorites: How to Succeed… (Smitty);

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