Useful Links for Administrative Professionals

Over the last couple of years, I have bookmarked a large number of articles and websites relating to the Administrative Profession. I am always looking for ways to strengthen my skills and find inspiration in my work. I want to share these links with my fellow Administrative Assistants, Executive Assistants, Office Managers, and other Administrative Professionals out there.

By no means is this a comprehensive list of every article for admins. However, these are topics and skills that I have had to refer to in my experience.

I categorized them by topic in alphabetical order:

Best Practices

https://ultimateestateplanner.com/2014/06/01/top-35-commonly-overlooked-best-practices-assistants-are-not-doing/ – I love how this article is actually the first one on the list. This article is full of small but meaningful tips that can elevate your success as an Administrative Professional.

Correspondence and Writing

https://accountlearning.com/understanding-drafting-of-correspondence-stages-principles

https://www.gcsu.edu/writingcenter/punctuation-rules

Calendar Management

https://www.linkedin.com/pulse/12-tips-manage-your-executives-calendar-like-rock-star-tiffany-maughn/ 

Email Management:

http://www.assistantedge.com/?open-article-id=8058015&article-title=standard-replies-to-frequent-email-requests&blog-domain=practicallyperfectpa.com%20&blog-title=practically-perfect-pa

Excel

https://www.practicallyperfectpa.com/2015/40-excel-hacks-assistants/12/15

Fax (Yes…it is 2019 and I still use a fax machine at work.)

https://www.practicallyperfectpa.com/2019/how-to-send-a-fax-in-2019/01/04?mc_cid=7eb3d161ba&mc_eid=b78eb62ea5

Filing

https://www.allthingsadmin.com/administrative-professionals/all-things-admin-newsletter/the-admins-guide-to-organizing-digital-files/

https://www.allthingsadmin.com/administrative-professionals/use-symbols-to-prioritize-digital-files/

Google

http://www.practicallyperfectpa.com/2018/20-google-search-hacks-for-personal-assistants/09/14?mc_cid=24bde304d6&mc_eid=b78eb62ea5

Managing Your Boss

https://www.practicallyperfectpa.com/2019/dont-want-to-annoy-your-exec-ask-these-questions/01/31?mc_cid=aa069d6591&mc_eid=b78eb62ea5

Mail Merge

https://www.wikihow.com/Mail-Merge-in-Microsoft-Word

https://support.office.com/en-us/article/print-mailing-labels-276a2cd1-74d2-43d0-ab5a-b90460358ad5?ui=en-US&rs=en-US&ad=US

https://support.office.com/en-us/article/mail-merge-using-an-excel-spreadsheet-858c7d7f-5cc0-4ba1-9a7b-0a948fa3d7d3

Meetings;

https://officeninjas.com/scheduling-board-meetings-with-multiple-board-members-at-once/

http://bhavanakumar.com/post/25863653311/how-to-organize-a-board-meeting

https://www.allthingsadmin.com/sponsored/two-part-system-successful-event-meeting-planning/

http://timezoneninja.com/ – For anyone that needs to book meetings for people in multiple time zones.

http://www.practicallyperfectpa.com/2018/five-tips-for-keeping-a-meeting-on-track/10/09?mc_cid=eece917c2f&mc_eid=b78eb62ea5

https://www.ezcater.com/ – I have onsite catering at my work so I have not used this service, but I would look into this if I did not have onsite catering available.

Meeting Minutes:

http://administrativearts.com/2009/09/14/10-tips-for-effective-meeting-minutes/

Outlook

http://www.practicallyperfectpa.com/2016/40-outlook-hacks-assistants/03/21

Parties – This may seem like a silly category, but there are many admins who end up planning parties for their office. 

https://www.snacknation.com/blog/office-birthday-ideas/

https://en.wikipedia.org/wiki/Conversation_games

https://www.lovepanky.com/my-life/work-and-office/conversation-games

https://www.tinypulse.com/blog/sk-fun-ways-to-celebrate-an-employees-birthday?hs_amp=true

https://officeninjas.com/office-birthday-parties/

https://www.allthingsadmin.com/event-planning/holiday-celebrations-workplace/?inf_contact_key=c5b7d1c814c48bc4994bdfd8ff417e9da47e1f02092b9ce79175ef33c54c4e8e

https://blog.managedbyq.com/fun-office-activities

Screen Capture 

https://screencast-o-matic.com/

Skills Inventory – These articles provide numerous examples of different skills and competencies for admins. Whether you are preparing for a performance review or looking for new skills to learn, these articles can provide some inspiration. 

https://www.thebalance.com/executive-assistant-skills-2062393

https://www.managedhealthcareexecutive.com/managed-healthcare-executive/news/fourteen-skills-every-executive-assistant-should-have?page=full

https://www.asaporg.com/articles/professional-development/5-characteristics-of-exceptional-executive-assistants

https://www.theeffectiveadmin.com/software-skills-software-apps-used-by-administrative-assistants-executive-assistants/

https://www.snacknation.com/blog/executive-assistant-skills/

https://www.practicallyperfectpa.com/2019/the-ea-competencies-you-will-need-in-2019/01/03?mc_cid=76e172b07f&mc_eid=b78eb62ea5

Supplies:

https://www.quill.com/blog/office-tips/office-supplies-checklist-for-new-small-businesses.html

https://www.theorderexpert.com/the-ultimate-office-supply-checklist/

http://checklistmaker.com/office/supplycab.html

https://www.staples.com/sbd/content/checklist/o-r/officesupplies.html

http://www.deskdemon.com/dnet/blog.php?user=alport&blogentry_id=169

Travel Management:

https://www.linkedin.com/pulse/14-boxes-tick-before-making-travel-arrangements-wertheimer/

https://traveltips.usatoday.com/travel-arrangements-13279.html

http://executivesecretary.com/an-admins-guide-to-travel-planning/

https://traveltips.usatoday.com/exchange-currency-us-11192.html

https://traveltips.usatoday.com/cheapest-way-buy-euros-63017.html

https://officedynamics.com/emotional-intelligence-meets-travel-planning/?inf_contact_key=97428ad0e9285445604e8f1d54676b6573b6ec1cf7960470c37d2b951fb375e5

https://thriftynomads.com/booking-cheapest-flight-possible-anywhere/

https://www.businessinsider.com/tricks-for-getting-the-best-deal-on-a-hotel-room-2016-3#follow-the-rule-of-opposites-16

https://www.practicallyperfectpa.com/2019/managing-a-travel-crisis/01/22?mc_cid=25fd83678d&mc_eid=b78eb62ea5

https://www.coastalliving.com/syndication/cheapair-airfare-study-best-time-to-book-flights-2018

Attitude/Interpersonal Skills – This is a dense category because even though there are many hard skills in the Admin profession, it is the soft skills that influence the admin’s work on a regular basis.

https://blog.managedbyq.com/advice-for-new-office-managers

https://officedynamics.com/how-to-be-effective-in-the-office/?inf_contact_key=580efc691f4f1926f5aa18973be399e19d8af1430765244f639bb8f68cfe7c0e

https://eatyourcareer.com/2012/12/how-to-deal-with-an-overwhelming-workload/

https://eatyourcareer.com/2013/08/are-you-too-nice-at-work/

https://www.linkedin.com/pulse/dont-run-up-sand-dunes-know-when-move-dave-ulrich/

https://goburrows.com/10-driving-forces-behind-burnout/?ck_subscriber_id=268414557

https://officedynamics.com/change-in-the-workplace/?inf_contact_key=9617e4c4e769257f3986f1356a83a5a6a1c415ba25fabf683a03579e656c38d9

http://www.practicallyperfectpa.com/2018/productivity-tools-and-tips-for-assistants/08/29?utm_source=Practically+Perfect+PA+Subscribers&utm_campaign=7242549e6e-AUTOMATION_Welcome_to_the_Virtual_Summit_October_2&utm_medium=email&utm_term=0_495ac1676d-7242549e6e-117736937&mc_cid=7242549e6e&mc_eid=b78eb62ea5

https://www.asaporg.com/articles/skills/interviewing-tips-for-admins

Blogs for Administrative Professionals – Is there a topic that I did not list above? I am sure one of these blogs can provide you with great information. 

http://agreatdayswork.com/

https://www.allthingsadmin.com/

https://www.assistantedge.com/

https://theassistantfiles.com/

https://eatyourcareer.com/

http://musingsofahighlevelexecutiveassistant.blogspot.com/

https://officedynamics.com/

https://www.practicallyperfectpa.com/

If you have any articles that you want to share, put them in the comments below. Let’s turn this web page into a one stop shop of amazing resources for admins.

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